You work with an ERP system
Businesses that generate many invoices often use an ERP system. ‘XML’ and ‘UBL’ are not unfamiliar concepts to the IT people of these businesses. Moreover, you may already be working with a service provider for your e-invoicing?
Go through the road map to ensure you can send correct e-invoices.
Select the scenario that applies to your business, then start at the indicated step in the road map:
- My business implements the Peppol standard itself and decides to choose an access[WL1] point (start at step 1)
- My business entrusts the formatting of the Peppol invoice to a third party, and may, or may not, have the choice of which access point to use (skip to step 2)
My business implements the Peppol standard itself and chooses its own access point
- Stap 1
If your business implements the Peppol standard, it is important that all required data be correctly stated, and in the correct version, specifically the PEPPOL BIS V3 standard. After all, this ensures that the e-invoice can be loaded by all those involved.
To verify that your XML is indeed compliant with the Peppol BIS V3 standard, you can validate this Peppol-XML online:
- Stap 2
An access point is required in order to communicate through the Peppol network. We recommend the following:
- Peppol-approved access points can be found online.
Consult the recognised access points(opent in nieuw venster)
Also remember that instead of selecting an external access point, as a large company and frequent shipper, you could also consider becoming an access point yourself.
- Stap 3
You will be invited to:
- Perform the Peppol compliancy test;
- Send documents to the government access point;
These tests are coordinated by FPS Policy & Support. Contact FPS Policy & Support at the following e-mail address: Peppol@bosa.fgov.be(opent in uw e-mail applicatie).
- Stap 4
It is recommended to perform an ‘end-to-end’ test in order to ensure that e-invoices arrive in good order. That test consists of correctly sending an invoice, a credit note and possibly an annex.
Although the European e-invoicing Directive will allow you to send e-invoices straight away, without testing, prior testing provides you with the guarantee that when you start to send e-invoices, this will actually work. After successful testing, you can start sending e-invoices! Thousands of government suppliers are now doing this.
Proceed to step 5
- Stap 5
To do this, contact your end customer and report that you wish to perform a test, which will always consist of an invoice, a credit note and possibly an annex. You will receive additional information and guidance.